OCC | Backup & Restore
for Microsoft 365

All! Every user in your organisation generates data every day, and most, if not all of this Microsoft data has some value. Losing this data can have serious consequences for your organisation. To remain compliant at all times, it is therefore important to backup all data.

It is a common misconception that Microsoft automatically backs up all your Microsoft 365 data within the cloud service you have purchased. While Microsoft offers high reliability and integrated tools for various functions, it does not provide an integrated back up solution as part of normal Microsoft 365 usage. Microsoft refers to the so-calles shared responsibility model: it describes what the cloud service provides and what responsibility customers themselves must assume for protecting their Microsoft 365 data.

To back up your Office 365 data, we recommend using a third-party backup solution (read our whitepaper Microsoft or Third Party?). Backup&Restore offers simple processes for creating backups and sufficient flexibility in scheduling to meet all RPO (Recovery Point Objectives) and RTO (Recovery Time Objectives). Furtermore, Backup & Restore offers a fast and granular data recovery with advanced search capabilities via the eDiscovery portal, allowing administrators to quickly find the items they need to meet various compliance requirements.

The retention periods for deleted data in Office 365 vary depending on the application. In an Exchange Online mailbox,” Deleted items” are stored for 14 days by default, although this period can be extended to up 30 days.
In Sharepoint Online, deleted files that have been removed via the browser remain in the recycle bin for 93. days.
If an employee`s Microsoft account is deleted after they leave the company, the associated user data is also removed after 30 days and is only available if it has been previously backed up in a backup solution. Setting up retention policies is time-consuming, and human error during configuration can lead to data loss. This is another reason why backing up Microsoft 365 data is essential to protect against such risks.

A licence under Backup & Restoreis required for each account that has a backup. A Backup & Restore licence includes one email account, one OneDrive account, two Sharepoint sites and two Teams. The minimum purchase is 10 licences. If the customer requires more Sharepoint sites or more Teams backups, these can be purchased separately.
Accounts in the backup are automatically deleted if they have not been included in an active backup job for one year. However, the customercan add these accounts to their backup at any time and will be reminded of this in goodtime before deletion, so that there is sufficient time to take action.

Microsoft now has its own backup solution. Nevertheless, this means that all your data is stored with a single provider and you are independent on Microsoft. You can be secure and independent if the backup of this data is carried out by a third-party provider such as sitaas GmbH. This is because a backup strategy that is independent of the actual manufacturer is essential in order to implement all compliance requirements.
Backup & Restore is a solution that has been developed from the archiving of this data. Data backup and recovery is secure, reliable and fast. The service also leaves nothing to be desired in terms of functionality and is significantly more comprehensive than its well-known competitors, e. g. from Switzerland. Backup & Restore also has a solution for working with Microsoft Purview Information Protection and sensitivity labels. Backup & Restore is a German solution that is particularly suited to the needs of German SMEs. The data is stored in Germany. All in all, it is a solution or service that German companies shpuld use to take control of their data.

Customers can only be secure and independent if their Microsoft 365 data is backed up by third-party provider such as sitaas GmbH. In recent years, a number of providers have established themselves and made a name of themselves in the field of backup and restore, including veeam, AvePoint and Skykick and Barracuda. Some of these providers are now also working on archiving solutions to expand their portfolio.
Backup & Restore is a solution that has envolved from the archving of this data. Data backup and recovery is secure, reliable and fast. The service also leaves nothing to be desired in terms of functionality ans is significantly more comprehensive than its well-known competitors. One forward-looking difference is the handling with Microsoft Purview information Protection and sensitivity labels., to which most providers do not yet have an answer. Backup & Restore can process the labels for backup and restoration. Backup & Restore is a German solution that is particularly suited to the needs of German SME`s. The data is stored in Germany. All in all, it is a solution or service that German companies should use to take control of their data.
We have tested some of the established solutions on the market and produced a white paper on the key differences. Take a look at “ White Paper” and see for yourself.

You are welcome to test our Backup & Restore module for 14 days. To do so, register for free and without providing any payment details under “Free trial” at the top on the right side of our website.